Administrative Assistant

Administrative Assistant

Placering
Vallensbaek Strand
Innovate to solve the world's most important challenges
We have an opportunity for an Administrative Assistant to join us at Honeywell, in Vallensbaek, Denmark , where you will be responsible for Analyze new contract bookings, Prepare and maintain accurate documentation related to contract modifications and Oversee the review process for Time & Material work orders. This is a hybrid role, 3 days at the office + 2 days work from home model.

Honeywell

Honeywell Building Automation is transforming the way every building operates to help improve the quality of life for the people who use them. With a portfolio featuring software, hardware and services, Honeywell takes an outcome-focused approach to help building owners and operators improve safety and security, energy and operational efficiencies to create a better building experience.

Helping to Transform Buildings to be Safer and More Operationally and Energy Efficient.

Key responsibilities

• Contract Compliance Analysis: Analyze new contract bookings to ensure adherence to established policies, controls, and tax regulations. Document essential details on country-specific sites as required.
• Contract Modification Documentation: Prepare and maintain accurate documentation related to contract modifications, including variances, cancellations, re-bookings, and updates, utilizing approved tools to ensure efficiency.
• Time & Material Review: Oversee the review process for Time & Material work orders, ensuring all pre-invoice conditions are met. Collaborate with field personnel to secure necessary customer Purchase Orders for timely invoice processing.
• Customer Portal Access Support: Facilitate access to customer portals by preparing documentation for new and renewal subscriptions, ensuring the business maintains effective communication and workflow with clients.
• Indirect Purchasing and Analysis Support: Assist with requisitioning for Indirect Purchasing/Ordering, including PPE and safety materials to ensure compliance with safety standards. Conduct thorough analysis and troubleshooting based on evolving business requirements to optimize operational efficiency.

Key skills and qualifications

• Administrative Expertise: Proven ability to provide effective administrative support, ensuring smooth operations and efficient handling of office tasks.
• Bilingual Communication: Strong written and verbal communication skills in both Danish and English, facilitating collaboration in multilingual environments.
• Proficient in Microsoft Office: Demonstrated working proficiency in Microsoft Office Suite, enabling efficient use of tools for documentation, data management, and presentations.
• Analytical and Problem-Solving Skills: Strong analytical mindset with the ability to troubleshoot problems and devise effective solutions in dynamic situations.
• Industry Knowledge: Understanding of the complexities in the construction and service industries, along with experience using database applications, such as SAP, to manage and analyze data.

Our offer

• A culture that fosters inclusion, diversity, and innovation in an international work environment
• Market specific training and ongoing personal development.
• Experienced leaders to support your professional development

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation

Join us now and make an impact!

#TheFutureIsWhatWeMakeIt

Additional Information

• JOB ID: HRD250650
• Category: Business Management
• Location: Strandesplanaden 110,Vallensbaek Strand,2665,Denmark
• Nonexempt