Do you want to play a key role in ensuring smooth office operations and supporting a seamless employee experience across the organization?

Here you have the opportunity to get an exciting job, as an Office & HR Coordinator, in an international medical device company at our site in Szczecin, Poland.

Position overview
We are looking for a proactive and structured Office & HR Coordinator to join our team. In this role, you will be responsible for ensuring smooth day-to-day office operations while supporting a wide range of administrative and people-related activities across the organization.

You will act as a central point of coordination for internal communication, meetings, travel, and external vendors, while also contributing to key HR processes such as recruitment, onboarding, and employer branding initiatives. The role requires strong organizational skills, attention to detail, and the ability to collaborate across functions including HR, Finance, Facilities, and management.

This is a great opportunity to take ownership of office operations and play a key role in creating an efficient, well-organized, and engaging workplace environment in an international company.

Key Responsibilities

• Managing the day-to-day operations of the company’s office
• Overseeing the flow of documents, correspondence, and internal communication
• Organizing and supporting internal and external meetings
• Collaborating with external vendors and business partners
• Booking domestic and international business travel
• Translating documents, presentations, etc. (Polish ↔ English)
• Organizing company events, trainings, and activities
• Collaborating closely with other functions in HR, Finance, Facility, company management, etc. to ensure seamless process execution
• Contribute to key HR activities, including recruitment, onboarding, employer branding, trainings

Your Background

• Experience in office administration and HR - preferably in multinational and dynamic environment
• High proficiency in English language
• University degree
• Strong proficiency in MS Office
• Excellent organizational and time management skills
• High attention to detail, reliability, and ability to meet deadlines
• Strong communication skills and a customer-oriented mindset (internal stakeholders)
• Openness to learning and cross-functional work environment
• Knowledge of ticketing system will be an asset
• Valid category B driving license

This is an on-site work model, where most responsibilities will be handled in the office.

Location
Szczecin, Poland.

We offer an exciting workplace where you can have real influence
We offer an exciting and challenging job and a workplace with strong values. What exactly this means is quickly visible to our new colleagues. We are driven by improving patient outcomes, and we take our values to work every day – we care about each other, our environment, and our customers, and we win for patients with innovative high-quality products. You will meet a Danish-rooted company growing in number of international colleagues and a way of working where hybrid, digital, learning, and innovation are keywords. And we take pride in having fun 😊