Administrative Assistant - Career Opportunities

COMSOL Bangalore, is looking for a responsible Administrative Assistant performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment,

Objectives of this role
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.

• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.

• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.

• Coordinate internal and external resources to expedite workflow.

• Oversee and achieve organizational goals while upholding best practices.

Job Responsibilities:
• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.

• Organize and schedule appointments.

• Write and distribute email, correspondence memos, letters Develop and maintain a filing system.

• Update and maintain office policies and procedures.

• Order office supplies and research new deals and suppliers.

• Book travel arrangements.

• Submit and reconcile expense reports.

• Provide general support to visitors.

• Act as the point of contact for internal and external clients.

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

• Order and oversee office supplies and food deliveries for group meetings.

Requirements and skills
• Bachelor’s Degree required.

• Should have strong communication skills verbal and written, organization, multitasking, and time management skills.

• Ability to work in a team sales environment with minimum supervision.

• Strong organization/prioritization skills; proven ability to consistently meet deadlines.

• Self-motivated individual with a desire to succeed & grow.

• Knowledge of office management systems and procedures.

• Working knowledge of office equipment, like printers and fax machines.

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to multi-task.

About COMSOL
COMSOL is the leading innovator of multiphysics software for research and development (R&D). Our products are continuously pushing the boundaries of computer-aided engineering (CAE), so that our customers can solve challenging science and engineering problems and develop better products, faster. The COMSOL product family enables our end users to solve even the most sophisticated science and engineering problems, thanks to our intuitive and flexible user interface. We create the tools that drive new breakthroughs in physics and engineering, and we love what we do.

The COMSOL office in Bangalore is spacious, bright, and comfortable. Our kitchens are always stocked with fresh fruit, tea, and coffee. Employees enjoy a casual dress code and relaxed atmosphere. Our corporate culture is innovative, vibrant, and cutting-edge. We are committed to encouraging creativity through an exciting and challenging environment in which individuals excel and grow. Our talented employees and an active learning environment are the keys to our success.

We Offer
• Dynamic and engaging work duties that provide opportunities for self-development and professional growth.

• Exciting career opportunities and the opportunity to work with experts from many fields.

• Competitive benefits and compensation commensurate with skills and experience.