Administrative Officer - Mykolaiv, Ukraine

POSITION OBJECTIVES
Admin Officer provides admin support to the staff, and ensure smooth functioning of the DCA offices, premises, and accommodations. The Admin Officer will also provide support in organizing travel, meetings and trainings.

Regardless of the content of this job description, the employee is expected to participate in any task necessary for the organization delegated by the manager at all times.

MAIN RESPONSIBILITIES:
Responsible for organizing and control of full cycle of document flow in DCA.

• Responsible for filling of administrative documents according to DCA standards and local legislation.
• Provide accounting assistance in collecting and signing primary documentations.
• Compilation of orders for events and intra-organizational orders for registration.
• Registration of incoming and outgoing correspondence.
• Supervise cleaning services and cleaners.
• Order and distribute stationary, kitchen supplies, hygiene materials, water bottles, and other needs of offices.
• Responsible for organizing travel (flight, train and bus) and accommodation arrangements (hotel and DCA guesthouses).
• Provide support to the staff in organizing events and meetings.
• Communication with landlords of DCA offices and accommodation premises
• Regular contact with service providers to ensure required services are provided satisfactory.
• Management of e-mail groups, a list of contacts, a schedule of meeting rooms.
• Providing personnel with ID cards
• Collect, store, and manage receipts, invoices and other documents associated with the travel, accommodation, and work.
• Sending and receiving documents by courier and postal services.
• In charge for processing of staff reimbursement applications.
• Coordination, issuance and activation of SIM cards for mobile communication.

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Code of Conduct, Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.

Department: Ukraine

Deadline: 30 January 2025

Location: 54000, Mykolaiv, Ukraine