Executive Assistant Job Details | Ambu

Are you eager to join a highly innovative, global, and agile company? Do you excel in tackling challenges across diverse administrative areas? Are you passionate about providing exceptional administrative support? If so, Ambu has a unique opportunity for you!

Shape Ambu's Future: Join Our EA Team
At Ambu innovation drives us and our people power us. As part of our tight-knit, collaborative Executive Assistant (EA) team, your insights and organizational skills will play a crucial role in shaping Ambu's future by providing high-level support to our Executive Leadership Team (ELT). This role goes beyond traditional support – it is an opportunity to be at the heart of decision-making, bringing structure and efficiency to Ambu’s growth journey. This position is located at Ambu’s headquarters in Ballerup. Reporting to Senior Executive Assistant, Dorte Dyssegaard, you will support our President of EMEA/APAC Sales. You can expect a culture of close collaboration, extensive sparring, and a fast-paced, friendly work environment. Additionally, the EA team offers a flexible setup, allowing you to shape your own role.

Tasks & responsibilities

• Manage administration and operations for the Executive, providing holistic and integrated day-to-day support. Proactively solve problems with minimal supervision, handling tasks and distractions that may prevent the Executive from focusing on top priorities.
• Handle a complex and dynamic calendar of appointments, ensuring all activities and meetings are well-prepared with materials and pre-reads ahead.
• Work cross-functionally and cross-office to help solve problems quickly.
• Ensure smooth planning and execution of various meetings, supporting the Executive with prioritization and adaptation of the calendar where necessary.
• Prepare presentations and other similar material for Leadership meetings, Town Halls, and similar events.
• Plan, coordinate, and execute leadership team meetings, off-sites, and other events.
• Manage inbox, end-to-end travel arrangements, expense claims, and other ad hoc administrative tasks.
• Be part of shaping the company culture and serving as the social glue during events and as ‘eyes and ears’ in the office.

Mindset & Competencies
At Ambu, setting you up for success is one of our cornerstones. We envision you as a positive team player, flexible, resourceful, and efficient. You proactively seek opportunities to help others and are committed to making your colleagues successful. While skills and experiences can be gained in many ways, we believe you are likely to succeed in this position if you:

• Possess a high degree of independence, managing multiple priorities and processes concurrently while anticipating your leaders' needs and proactively solving problems.
• Ensure consistent high-quality work in all deliverables with precision and efficiency in a timely manner.
• Act with an execution-oriented can-do attitude and as an informed representative for the ELT, reflecting company values, culture, and brand at all levels, internally and externally.
• Have strong interpersonal and collaboration skills, are assertive, diplomatic, and possess good judgment, high integrity, and professionalism.
• Are organized and excellent at time and project management, with clear systems, the ability to handle multiple tasks, and good prioritization skills.
• Have a sense of urgency, attention to detail, and a demonstrated ability to handle sensitive and confidential information with discretion.
• Possess intellectual curiosity and a desire to learn about the industry, the business, and important characteristics/needs.

Qualifications

• Proven 3+ years of experience as a personal/executive assistant supporting executive-level individuals in large multinational organizations.
• Stellar references and a proven track record of high performance.
• Strong presence and a confident and accommodating personality.
• At minimum, a bachelor’s degree.
• Fluent in Danish and English, with excellent communication skills both in speech and writing.
• Highly proficient in using IT tools in daily tasks and operations.

When to apply
If you are ready to apply for the position, please apply as soon as possible. Note that we will invite candidates for interviews on a continuous basis so no need to hesitate. We will close the position down once we have found the right candidate.

Ambu – a visionary and international workplace where your efforts matter
Ambu is a company that expands rapidly and has ambitious growth targets. We meet these targets through interdisciplinary teamwork between motivated and highly skilled employees. Your contributions and efforts are crucial to our success and by joining us you will get the opportunity to work in an international head office with an informal working environment.

We offer great opportunities for personal development. Furthermore, we offer a wide range of professional, social and financial employee benefits in addition to exciting job challenges and continuous professional and personal development.